Booking Pages
Book the easy slots. Request the hard ones.
Booking pages that respect your calendar and your privacy.
Heyea computes True Availability (Free, Flexible, Disruptive, Protected) so people can pick realistic times without seeing your calendar.
- Book now for easy slots, request-only for expensive slots
- Fewer scheduling loops and fewer accidental collisions
- No calendar details exposed to invitees
Live Booking Preview
Host controls enabled
Selected: Tue 2:00 PM
Host approval required before confirmation
Scheduling is not just finding an empty box
Most booking links treat time as free or busy. But some available-looking time is expensive because of context switching, buffers, or stacked commitments.
Traditional Free / Busy
- Only checks for empty slots.
- Expensive windows look just as safe as easy ones.
- Hosts absorb disruption after booking confirms.
Heyea Booking Pages
- Shows Free, Flexible, Disruptive, Protected states.
- Invitees understand scheduling cost before clicking.
- Request-only keeps host approval on high-cost slots.
Show what is bookable, and what needs a request
This is where Booking Pages become operationally useful: you can make a slot visible while still requiring host approval.
Heatmap that reflects reality
Invitees can see which times are easy versus disruptive before they click, instead of guessing from an empty-looking slot.
Request-only guardrails
Put hard time behind a request so people can still ask while you keep final approval and protect your day.
No calendar details shared
Invitees see times you're willing to offer and your booking rules, not meeting names, participants, or private notes.
Heatmap Config Snapshot
Rows map to True Availability levels and booking behavior.
| Level | Meaning | Visible | Book now | Request only |
|---|---|---|---|---|
| Free | Easy to schedule now | Yes | Yes | No |
| Flexible | Moveable with low cost | Yes | Yes | No |
| Disruptive | Possible, but causes ripple | Yes | No | Yes |
| Protected | Not offered for booking | Yes | No | No |
You can make a slot visible but request-only. That is the whole point.
How it works
Define your rules once, then share a link that routes people into Book now or Request only flows.
Step 1
Set your scheduling rules
Define block size, max duration, booking window, timezone, and destination calendar.
Step 2
Define your availability pattern
Set weekly windows plus one-off exclusions, then control what is Book now versus Request only.
Step 3
Share one link
Invitees either book instantly or submit a request depending on slot cost and your guardrails.
Scheduling controls at a glance
For the host: operational control and visibility
- Toggle pages live instantly
Publish or pause booking pages without digging through nested settings. - Audit updates quickly
Review created, last updated, and last published timestamps at a glance. - Track activity trends
See traffic and booking activity over 7, 30, or 90 days to tune conversion. - Run multiple page types
Operate separate links for demos, consulting, recruiting, and executive requests.
Booking Page Admin Snapshot
Invitee experience sets expectations early
- "Book now" vs "Request only" is explicit in the grid.
- Confirmation makes approval requirements clear before submit.
- Invitees enter lightweight context: name, email, timezone, and topic note.
Public booking flow example
Host approval required
Name, email, timezone, and topic note are captured before submit.
Use cases
Grounded workflows for teams that need speed without losing control.
Sales & Partnerships
Protect deep work while staying highly bookable for qualified conversations.
Recruiting
Offer broad candidate coverage while gating high-cost interview windows.
Client Services
Separate intro calls, paid sessions, and support blocks with different rules.
Executive Workflows
Assistants keep control and approval guardrails without exposing executive calendars.
FAQ
Do people see my calendar details?
No. Invitees only see the times and slot states you choose to surface.
What's the difference between Book now and Request only?
Book now confirms instantly. Request only captures the request and waits for host approval.
Can I limit how far out people can book?
Yes. Set a booking window such as 7, 14, or 30 days.
Can I change availability without rebuilding the page?
Yes. Update patterns, exclusions, or heatmap rules and republish.
Do invitees need to be in my timezone?
No. Timezone conversion is handled in the booking flow.
Want to see this with your own calendar rules?
Try a demo page or get a quick walkthrough with your real scheduling constraints.